Streamlining Operations and Enhancing Graphic Design Management at 85Supply with a Custom Notion Solution
Client Overview: 85Supply is a dynamic merchandising company known for its creative and customized promotional products. They specialize in providing a wide range of merchandise solutions, from apparel to accessories, catering to various businesses and events. With a focus on quality and customer satisfaction, 85Supply has established itself as a go-to source for companies looking to enhance their brand presence through unique and personalized merchandise.
Challenge: 85Supply, though flourishing in its niche, encountered operational challenges due to the lack of a centralized system for managing standard operating procedures (SOPs), graphic designs, meeting notes, and projects. The team, consisting of 10 members along with freelance graphic designers, needed a unified platform to streamline their workflows and enhance collaboration. The CEO of 85Supply recognized the potential of Notion to centralize and optimize their operations and sought a tailored solution to meet their specific needs.
In a focused 4-week project, Notion State was tasked with developing a comprehensive company operating system that not only catered to the headquarters but also provided tailored operating systems for each department within the company. A critical component of this project was the creation of a custom application within Notion to manage graphic design requests efficiently.
Solution: Our approach involved a deep dive into the unique operational dynamics of 85Supply. We developed a multi-faceted Notion system that served as a central repository for SOPs, a platform for managing graphic designs, a tool for capturing meeting notes, and a comprehensive project management solution.
The highlight of our solution was the custom application designed specifically for the graphic design department. This application streamlined the submission of new design requests, enabling a smooth workflow for managing proofs and new designs. It also included a robust deliverable management system that efficiently handled versioning through to the final deliverables. This system was tailored to ensure that it was intuitive and user-friendly, catering to the needs of both the in-house team and the freelance graphic designers.
Results:
- Centralized Operations: Established a unified system for managing SOPs, designs, meeting notes, and projects, enhancing overall operational efficiency.
- Streamlined Design Process: The custom graphic design application revolutionized the way design requests were handled, from submission to final delivery.
- Enhanced Collaboration: Improved collaboration between the in-house team and freelance designers, ensuring a cohesive workflow and consistent quality of deliverables.
- Increased Productivity: The new system significantly reduced the time spent on administrative tasks, allowing the team to focus more on creative and strategic aspects of their work.
Conclusion: This project with 85Supply exemplifies the transformative impact of a customized Notion solution in streamlining operations and enhancing efficiency, particularly in the creative aspects of a business. The success of this project underscores the importance of a well-structured, user-centric approach in the implementation of technology solutions, ensuring they align with the unique workflows and needs of a company. For 85Supply, this transition to a centralized operating system marked a significant step forward in their operational efficiency and creative process management.